Senior Executive Assistant, Science Technology

Company: Chan Zuckerberg Initiative
Location: Redwood City
Posted on: February 11, 2025

Job Description:

The TeamCZI supports the science and technology that will make it possible to cure, prevent, or manage all diseases by the end of this century. While this may seem like an audacious goal, in the last 100 years, biomedical science has made tremendous strides in understanding biological systems, advancing human health, and treating disease.We build open-source software tools to accelerate science and generate more accurate and biologically important sources of data. We fund scientific research worldwide to advance the frontiers of knowledge. And we launched a family of institutes to do research that can't be done in conventional environments. Each aspect is essential to our approach to building for the long term.CZI's work in science includes grantmaking programs, open-source software development, and close collaboration with its partner institutes at the Chan Zuckerberg Biohub Network. The CZ Biohub Network includes the San Francisco, Chicago, and New York Biohubs as well as the Chan Zuckerberg Imaging Institute. CZI also collaborates with institutional partners like the Kempner Institute for the Study of Natural & Artificial Intelligence at Harvard University. Join us in accelerating science.The OpportunityThe Senior Executive Assistant will provide high-value executive assistant support to the Science Technology team with a focus on the VP of Science Technology and 2 of her direct reports. The scope includes scheduling meetings, managing time, handling or assisting with many team logistics, such as onboarding, offboarding, liaising with members of the Leadership Team, and other duties as they arise. This is an opportunity to manage diverse tasks and projects, act as a liaison for executives, contribute to strategic initiatives, and plan various events.The Senior Executive Assistant is a liaison and representative for the Science Technology team. The person in this role must have strong communication skills, be able to work independently and solve problems creatively. As a member of the Science Operations team, you'll also help build, grow, and continuously improve internal operations for CZI's Science initiative.This is a challenging and rewarding opportunity for a highly skilled and experienced administrative professional to make a significant contribution within a dynamic organization.What You'll Do

• Handle an extensive array of administrative tasks for the VP of Science Technology and other leaders in the Science Technology organization: wrangle hectic calendars and prioritize time, book travel, plan events, expense reporting, etc.
• Provide administrative and operational support with speed, precision, and accuracy to enable executives and/or members of multiple teams to focus on accomplishing their primary objectives.
• Liaising for the VP of Science Technology and other leaders in the Science Technology organization.
• Preparing various documents and potentially confidential materials for executive and partner meetings.
• Working on and may lead moderately complex projects and assignments to ensure executive office and/or operational efficiency of multiple teams.
• Build and develop cross-functional relationships internally and with external partners.
• Enhance the efficiency and effectiveness of executive support functions by identifying and implementing improvements.
• Anticipate needs, devise proactive solutions, and lead efforts to address complex challenges.
• Identify new systems and processes to help drive increased leader and team efficiency, effectiveness, and impact.
• Engage as an active Science Executive Assistant team member, partnering to improve organizational practices and processes and supporting coverage as needed.
• Perform other tasks as requested, including but not limited to team-specific and cross-functional event planning and project support work.What You'll Bring
  • 5+ years of professional experience with related administrative, operations, or project management with prior experience supporting complex, integrated teams in a fast-paced environment.
  • Experience successfully supporting senior-level leaders with broad scopes of responsibility.
  • Excellent written, verbal, and interpersonal communication with the ability to build positive relationships quickly and with authenticity.
  • Can easily work with ambiguity and shifting priorities.
  • Excellent judgment while handling highly confidential and proprietary matters.
  • Agility and flexibility in a fast-paced and collaborative environment.
  • Strong time management skills with outstanding attention to detail and the ability to multitask and prioritize across projects to meet goals.
  • Ability to learn quickly and ask for help when needed.
  • Tech savvy, comfortable communicating virtually and learning new office tools (especially Google Apps like Gmail, Calendar, Docs, Spreadsheets and Slack).
  • Passion for our mission and desire to contribute to an innovative organization.CompensationThe Redwood City, CA base pay range for this role is $57.69-$86.54. New hires are typically hired into the lower portion of the range, enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process. Pay ranges outside Redwood City are adjusted based on cost of labor in each respective geographical market.Benefits for the Whole YouWe're thankful to have an incredible team behind our work. To honor their commitment, we offer a wide range of benefits to support the people who make all we do possible.
    • CZI provides a generous employer match on employee 401(k) contributions to support planning for the future.
    • Annual benefit for employees that can be used most meaningfully for them and their families, such as housing, student loan repayment, childcare, commuter costs, or other life needs.
    • CZI Life of Service Gifts are awarded to employees to "live the mission" and support the causes closest to them.
    • Paid time off to volunteer at an organization of your choice.
    • Funding for select family-forming benefits.
    • Relocation support for employees who need assistance moving to the Bay Area.
    • !Commitment to DiversityWe believe that the strongest teams and best thinking are defined by the diversity of voices at the table. We are committed to fair treatment and equal access to opportunity for all CZI team members and to maintaining a workplace where everyone feels welcomed, respected, supported, and valued. about our diversity, equity, and inclusion efforts.If you're interested in a role but your previous experience doesn't perfectly align with each qualification in the job description, we still encourage you to apply as you may be the perfect fit for this or another role.Explore our , , and at .#LI-Hybrid
      #J-18808-Ljbffr

Keywords: Chan Zuckerberg Initiative, Redwood City , Senior Executive Assistant, Science Technology, IT / Software / Systems , Redwood City, California