FINANCIAL & ADMINISTRATIVE ANALYST

Company: University of California
Location: San Francisco
Posted on: November 20, 2024

Job Description:

Financial & Administrative Analyst

Temporary Employment Program Temporary Employment 82289BR Job Summary The duration of this temporary role is approximately 3 months.

This position will play a critical role in the day to day financial and administrative management for UCSF's School of Dentistry Department of Oral and Maxillofacial Surgery. Responsibilities will include monthly, quarterly, and annual production reporting, submitting purchase orders through the School's Bearbuy system, processing reimbursements for students, faculty, and staff, and administering the reconciliation and records management process for the department. Responsibilities will also include preparing invoices, reviewing department deficit reports, reviewing the general ledger, submitting journal transfers and pulling data for profit and loss statements. Moreover, responsibilities will include scheduling meetings, drafting meeting agenda, drafting meeting minutes, and emailing important office communications to faculty and staff, and assisting with organizing events. The incumbent must also be able to work effectively with a variety of stakeholders, including students, faculty, staff, UCSF central offices, and outside vendors to ensure compliance with UC financial procedures and reporting.

Key Responsibilities:

• Applies professional financial and accounting concepts to independently perform analyses of moderately complex financial services such as researching discrepancies, tax implications, and compliance with external regulations and internal policies.
• Prepares reports and analyses to include summaries of financial transactions, evaluation of current and proposed services, etc., for management review and decision-making.
• Prepares reports on clinical volume, charges, collections, and the financial health of the clinics and department.
• Monitors spending, clears overdrafts, and ensures payroll and non-payroll expenses are implemented according to the annual budget plan.
• Organizes and prepares information for manager's use in external and internal meetings, presentations, and report generation.
• Prepares an assortment of monthly, quarterly, and annual reports for manager review.
• Runs routine reports, troubleshoots issues, and brings problems to the Department Manager's attention so they can be resolved with the procurement office and/or vendor in a timely manner.
• Prepares and analyzes financial reports, which involves extracting data from various UCSF systems, including MyReports, Epic, WinOMS, Peoplesoft, and Bearbuy.
• Under general supervision, researches and gathers information from a variety of sources; prepares and summarizes information and reports relative to new services, regulatory compliance issues, and/or vendor selection and support activities.
• Assists with ensuring that financial processing functions, which may include accounts payable, accounts receivable, purchasing, recharge billing, travel/entertainment, gift accounting, cashiering, and collections, are performed with accuracy and that daily operations run smoothly.
• Conducts or assists with researching, developing, and implementing new and changing business processes.
• Assesses and recommends changes to maintain compliance with federal and state requirements and internal financial/audit policies.
• Reviews, processes, and approves standardized financial data and transactions.
• Effectively addresses difficult and complex customer inquiries.
• Documents processes and procedures for financial activities.
• Participates in audits of internal records and processes and prepares recommendations for changes as needed.
• Ensures that the appropriate internal controls are addressed, maintained, and strengthened to protect University resources.
  Monitors the delivery of quality customer service to various constituencies, including internal department clients and external vendors.
• Functions as a resource to support staff on issues such as researching financial discrepancies, escalated customer service problems, and vendor concerns.
• Schedules meetings, drafts meeting agendas, drafts meeting minutes, emails important office communications to faculty and staff, submits access requests for IT, assists with organizing events, completes space surveys, and tracks supply inventory. The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles) Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications
  Working knowledge of financial processes, policies, and procedures. Strong knowledge of financial data management and reporting systems. Proficiency in the use of spreadsheet and database software. Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment, and decision-making. Ability to function effectively as a member of a team. Ability to adapt to changing priorities. Bachelor's degree in related area and / or equivalent experience / training. Preferred Qualifications

  • Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
  • Skills to provide coaching and mentoring to support staff. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
    
    In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
    
    Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Organization TEP Job Code and Payroll Title 004627 FINANCIAL SVC ANL 2 Job Category Accounting / Finance, Administrative Support, Temporary Employment Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Employee Class Temporary Employment Percentage 100% Location San Francisco, CA Campus Parnassus Heights (SF) Work Style Fully On-Site Shift Days Shift Length 8 Hours Additional Shift Details 40 hours

Keywords: University of California, Redwood City , FINANCIAL & ADMINISTRATIVE ANALYST, Accounting, Auditing , San Francisco, California